SCHOOL PICTURE DAY
**UPDATED NOTICE FOR PARENTS**
As you probably already know, if I have photographed your children in the past, I do ALL of the photography, editing, ordering and packaging for each school I photograph. We are working closely with each school to create a school photography program that will be safe and welcoming for every student. Please scroll to the bottom of this page to view our safety plan at your convenience.
My team and I will strive to safely carry out our school photography program again this Fall.
I will keep this page updated as information becomes available.
Thank you for your continued patience and understanding.
Paula Sword and the Photoheart Studios team!
I am happy to say I will be returning to Quesnel for the 2021/22 school photography season. Our number one priority is to keep the students safe and of course get some amazing photos to capture this milestone year!
Refer to the list/chart below for the specific dates for your child’s school. If I’m at your school for more than one day, please contact the office to find out which specific day your child’s class will be photographed as the school will prioritize the schedule that best suits their needs.
If you wish to purchase a picture package, I ask that you fill out the envelope that was sent home with your child with all required information, place a cheque or cash inside, SEAL THE ENVELOPE and return it to their teacher on or before picture day. If you prefer Electronic Money Transfers (EMT), please refer to the instructions on the opposite side of the envelope. FOR ALL EMT ORDERS You must also submit the envelope – if we do not receive an envelope, we cannot process your order. I also recommend that you take a photo of the envelope front and back for your records.
Class 5×7 photo – all students will receive one complementary photo regardless of placing a photo order. If we are unable to take group class photos a composite class image will be provided.
Schoolwide photos – this option is not on the order form this year. If you would like to order one please include a note in the envelope with your payment with the following information: Schoolwide photo – $25 (size is 8×12 only).
Please note: We are not responsible for lost school packages. If you want to ensure that the package arrives safely, we suggest that a parent deliver it directly to the teacher with the envelope sealed.
What to Expect
Each year I try to capture each child’s unique personality and work hard to get a genuine smile out of them. I will be doing all school photos outside in a natural setting. Kids seem to be more comfortable outside with natural light rather than inside a studio setting. Please dress your child accordingly! (If it rains, we will be using a covered area to still ensure that a natural setting is available.)
My team and I will be unable to assist students with hair, clothing and wiping faces. I will have a mirror, baby wipes, tissue, hand sanitizer and a garbage can available for students to help themselves as needed.
Myself and my assistants will use physical distancing and wear masks when distancing is not possible during the photo session for each student. We have submitted a safety plan to each school and with their input we are confident that we can complete our school photography program safely.
I will choose the best picture of your child for the package. Each child will also receive a class photo, regardless if they order a portrait package.
Preparing Your Child for Photo Day
If your child is sick and I am unable to take their photograph on their scheduled day your envelope will be returned to the school. If you miss photo day, you can either book a spot on retake day November 7th by calling after initial packages are delivered to the schools or book a spot during my private sessions on September 26th – link here.
Help your child choose an outfit/shirt that they feel good in. For a lot of families this is the only professional photo they get each year so choosing an outfit that will look good on your walls is very important.
Come to school with clean/dry hair. Styled in their usual way, this is not the time to try out a new hair colour or trendy style.
Choose to wear layers. IF it is windy or cold (it is the Cariboo) a coordinating sweater is a good idea if they feel chilly.
Hats – this is up to the child to keep on or take off. Retakes cannot be done for a child who wears a hat without permission. I have to trust the child knows what Mom/Dad wants as I do not look at their envelopes until the end of each photo day. Please feel free send me an email if you have a special request but please let me know the school/grade your child is in so I can make sure I note on my list.
If your child has chapped lips, try a bit of Vaseline on their lips for a few days prior to photo day.
If your child has fine hair it may be a good idea to choose a ponytail or braid to help in case it is a windy day.
If your child is a messy eater, it may be a good idea to send some wet wipes or have them put their picture day shirt on after recess if their photos are later in the morning.
This year we regret to say we cannot photograph preschoolers and high school aged children on the school grounds, before or after our regular school sessions.
Parents are welcome to sign up for a private session on September 26th if you would like your other child(ren) to be photographed by using the sign up form found here.
The best way to contact me is by email – firstname.lastname@example.org
Do not leave a note on the envelope that gives me instructions for your child because I do not see them until the end of the school day.
If you want to call me my number is 250-318-3780, and please understand it will be long distance for Quesnel. I will not be able to answer during photography hours 8am to 1pm.
Safety Plan for 2021
GENERAL INFORMATION/CHANGES FOR 2021
Each student that is present will be photographed on date determined by school/photographer. Please refer to table below with confirmed schools and dates.
Class photos will be an option this year but will be at each school’s individual discretion.
In the case that it is decided that no group class photos will be taken a 5×7 composite of each student headshot per class will be created as a complimentary image per student.
The same discretion will be made regarding schoolwide photos. If the school decides to forgo a schoolwide photo, a composite on a plaque of all class 5×7’s will be provided.
No sibling (preschool or high school) photos will be taken this Fall on school property. If parents are interested, they can book a private session HERE.
For students who miss picture day:
Option 1 – Attend retake day Nov 7. Information on retake day will be provided to all students, even if those who missed photo day with delivery of initial photo orders.
Option 2 – Sign up for private session on Sept 26 – schedule with dates and times available HERE.
Photographer and two assistants will be present on each photo day.
Photographer and assistants will wear masks when physical distance is not possible.
Students will be lined up near the photographer area and asked to stand 2 meters apart and wait for their turn quietly in line. We have markers to assist with the distancing that will be easy for the kids to see and follow.
For their photo, students will be asked to sit on a stool or box. The photographer will be 2 meters away and will not wear a mask so that the student can hear the directions. If the photographer cannot be 2 meters away, then a mask will be worn.
The assistants will wear masks when they may be less than 2 meters away to coordinate the students as well as help with lighting.
Any equipment that is used for seating will be wiped down between students.
Photographer and assistants will not be able to help with clothing adjustments, wipe faces or adjust hair.
A mirror, Kleenex, wipes, hand sanitizer and garbage receptacle will be made available prior to photo being taken.
It is our goal to have a safe and enjoyable school photography program at each school we are attending this year.
We understand that things are different this year and appreciate your patience and understanding during this time.
Paula Sword and the Photoheart Studios Team
2021 SCHOOL PHOTOGRAPHY DATES
NORTH CARIBOO CHRISTIAN SCHOOL
DRAGON LAKE ELEMENTARY
Sept 22 & 23
Barlow Creek Elementary